Full Cycle Payroll & Benefits Office Manager

Full Cycle Payroll & Benefits Office Manager:

Job Summary: We are seeking a detail-oriented and experienced professional to manage all aspects of our construction company's payroll and benefits administration, ensuring accurate and timely processing while maintaining compliance with federal, state, and industry regulations. This role will oversee the entire payroll cycle, including data collection, calculations, deductions, tax filings, and benefits enrollment and administration.

Key Responsibilities:

• Payroll Processing:

1. Collect and verify timecards, including daily and weekly hours worked, overtime, and project-specific details.

2. Calculate employee wages, including regular pay, bonuses, commissions, and deductions (taxes, health insurance, retirement contributions, etc.).

3. Process payroll through the designated system, ensuring accuracy in data entry and calculations.

4. Generate and distribute paychecks and paystubs on a timely basis.

5. Prepare and file all required federal, state, and local payroll tax returns.

6. Reconcile payroll accounts to ensure financial accuracy.

• Benefits Administration:

1. Manage employee benefit plans, including health insurance, dental, vision, life insurance, and 401(k) retirement plans.

2. Conduct open enrollment processes, communicating plan details and assisting employees with selections.

3. Process benefit deductions accurately and timely.

4. Resolve employee benefit inquiries and issues.

5. Maintain compliance with all applicable benefit regulations.

• Compliance Management:

1. Stay updated on all relevant payroll and benefits laws, regulations, and industry standards.

2. Conduct regular audits and reviews to ensure compliance with federal and state regulations.

3. Maintain accurate employee records and documentation related to payroll and benefits.

• Reporting and Analysis:

1. Generate regular payroll reports, including employee earnings summaries, tax deductions, and benefit-cost analysis.

2. Provide management with insightful payroll data to support decision-making.

3. Identify and address any potential payroll discrepancies or issues.

Qualifications:

• Experience:

Minimum 5 years of experience in full-cycle payroll processing and benefits administration, preferably within the construction industry.

• Technical Skills:

Proficiency with payroll software (e.g., ADP, Paychex) and benefit administration platforms.

• Knowledge:

In-depth understanding of payroll regulations, including federal and state tax laws, workers' compensation, and prevailing wage requirements.

• Certification: 

A 2-year degree is essential; a 4-year degree is highly preferred

• Attention to Detail:

Excellent accuracy and ability to handle sensitive financial data with precision.

• Communication Skills:

Strong communication skills to effectively interact with employees, management, and external vendors.

• Problem-Solving:

Ability to troubleshoot payroll and benefits issues quickly and efficiently.

Desired Skills:

• Experience with certified payroll reporting for construction projects.


• Knowledge of union contracts and multi-state payroll regulations.


• Experience with construction project management software.